Notice of Open Meetings and Public Notices

PUBLIC NOTICE

(Posted January 24, 2025 on CMHF Website)

Join us for a pre-Board Meeting reception starting at 4:30PM to meet new Board of Trustees Members.

Notice is hereby given that the Community Mental Health Fund will conduct a meeting at 5:15PM CT until 6:45PM CT on Thursday, February 27, 2025 at the CMHF office located at 1627 Main Street Suite 500 Kansas City MO 64108.

The tentative agenda of this meeting includes:

Call to Order, Welcome: Sandra E. Jiles, Chair

Consideration of Minutes: January 23, 2025

Staff Report: Bruce Eddy

Susan Jones and Rochelle DePriest: Wellness Court
Updates, announcements

Education/Planning Committee: Dr. Kirby Randolph

Gino Sera: By-Laws and Governance
Committee Report:
Board Development RFP: Update

Finance Committee: Karla Williams

Consider ratification: January 2025 Bills
Consider ratification: January 2025 Agency Payments
January 2025 Financial Statements
December 2024 Financial Statements - emailed

Human Resources (HR) Committee: Karla Williams

No reports

Appropriations Committee: Marsha Campbell

Application Period: Special Populations, Domestic Violence (9-month)
March 3 Proposal Summaries
Committee Meeting: March 19th, 9AM via Zoom

Value-Based Payment (VBP) Committee: Dr. James Walden

Next Meeting: March 7th, 11:30AM at CMHF Office

Accountability/Compliance Committee: Rochelle Harris

Strategic Plan Initiative – committee meeting dates to set

Public Comments, Announcements

Vote to close meeting for discussion of matters pursuant to Section 610.021, subsections (3) and (13) RSMo.

Adjourn

A Zoom Link virtual option is available for our in-person Board of Trustees meetings: https://zoom.us/j/4671613510

The next Board of Trustees Meeting: Thursday, March 27, 2025, 5:15PM CT at the CMHF office located at 1627 Main Street Suite 500 Kansas City MO 64108.

Copies of this Notice: Please contact Taryn Lichty, 1627 Main Street, Suite 500, KCMO 64108; telephone 816-842-7055 ext. 2

Reasonable Accommodations: Please notify us at least 48 hours in advance of the meeting, at 816-842-7055. We will make every effort to respond to Americans with Disabilities Act requests."

VBP Committee Meeting - March 7

PUBLIC NOTICE –

Posted February 20th, 2025 on CMHF Website

Notice is hereby given that the Value Based Payment (VBP) Community Mental Health Fund Board of Trustees will conduct a meeting from 11:30 AM to 1:00 PM on Friday, March 7th, 2025.

Location; 1627 Main St, Suite 500, Kansas City, MO. 64108

The agenda is as follows:

Introductions
Tomas Moran and Staff will present
VBP overview, roles, committee competencies
Discussion of new VBP domain
Presentation of Strategic plan KPI’s
Other business
Adjourn

Zoom link:
https://us02web.zoom.us/j/7077527088

Meeting ID: 707 752 7088

We will make every effort to accommodate ADA requests. To request an auxiliary aid or service for effective communication contact Community Mental Health Fund at 816-842-7055 ext 5, as soon as possible, preferably 72 hours before the activity or event.

Appropriations Committee Meeting - March 19

PUBLIC NOTICE –

Posted February 20th, 2025 on CMHF Website

Notice is hereby given that the Community Mental Health Fund will conduct a meeting from 11:00 AM to 12:30 PM on Wednesday March 19^th, 2025.

Zoom link:
https://us02web.zoom.us/j/7077527088

Meeting ID: 707 752 7088

Agenda is as follows:

Introductions
Proposal review and recommendations:
Special Populations
Sexual and domestic Violence
Other Funding requests
Other business
Adjourn

Request for Proposals: Domestic and Sexual Violence, Special Populations

PUBLIC NOTICE

Request for Proposals – For release January 10, 2025

The Board of Trustees requests proposals for Education and Vocation Agency grantees and grantee agencies that are completing Year Three of Pilot Program funding. Application Deadline: February 3, 2025.

Important dates:

January 16, 2025 at 10:30 AM: Pre-Proposal Zoom meeting for applicant agencies Link: https://zoom.us/j/7077527088
February 3, 2025: Application Deadline
March 27, 2025: Board of Trustees meeting to consider proposals

Eligibility: Applicant agencies are limited to 2024 Community Mental Health Fund grantees. All CMHF funding is limited to qualiﬁed, 501(c)(3) charitable non-proﬁt mental health organizations in Jackson County, Missouri.

Apply Electronically: To access the electronic application, eligible applicants log-in to our billing portal, using their current username and password. Contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. to request changes or create a new user. Proposals can be saved in draft until ﬁnalized and submitted.

Service Unit Costs: Service unit deﬁnitions and costs must be used in proposals. Several reimbursable costs were recently updated. For the latest information, plus other information to assist applicants, visit our website at: Agencies > Existing Grantee Funding > Required Documents.

Pre-Proposal Presentation: An online video presentation January 16 at 10:30 AM will explain proposal contents and the application process. A recording will be posted on our website.

Application does not guarantee funding. If selected for funding, applicants will receive a performance- based contract that is legally binding. Material omissions or misrepresentation may result in contract termination and legal consequences including recovery of granted funds. The Board of Trustees reserves the right to amend contracts due to non-performance, changes in funding availability, or other causes.

Periodic progress reporting is required. Physical facilities and records shall be reasonably open for on- site audit.

Community Mental Health Fund www.jacksoncountycares.org This email address is being protected from spambots. You need JavaScript enabled to view it. telephone 816-842-7055 PUBLIC NOTICE

Request for Proposals – For release January 10, 2025

The Board of Trustees requests proposals for Special Population Grantees including: Domestic and Sexual Violence, Consumer Services, and Forensic Services. Application Deadline: February 3, 2025.

Important dates:

January 16, 2025 at 10:00 AM: Pre-Proposal Zoom meeting for listed applicant agencies Link: https://zoom.us/j/7077527088
February 3, 2025: Application Deadline
March 27, 2025: Board of Trustees meeting to consider proposals

Pre-Proposal Presentation: An online video presentation January 16 at 10:00 AM will explain proposal contents and the application process. A recording will be posted on our website.

Periodic progress reporting is required. Physical facilities and records shall be reasonably open for on- site audit.

Community Mental Health Fund www.jacksoncountycares.org This email address is being protected from spambots. You need JavaScript enabled to view it. telephone 816-842-7055

Request for Proposals: Pilot-Funded Agencies Completing Year 3

PUBLIC NOTICE

Request for Proposals – For release January 10, 2025

Important dates:

January 16, 2025 at 10:30 AM: Pre-Proposal Zoom meeting for applicant agencies Link: https://zoom.us/j/7077527088
February 3, 2025: Application Deadline
March 27, 2025: Board of Trustees meeting to consider proposals

Pre-Proposal Presentation: An online video presentation January 16 at 10:30 AM will explain proposal contents and the application process. A recording will be posted on our website.

Periodic progress reporting is required. Physical facilities and records shall be reasonably open for on- site audit.

Community Mental Health Fund www.jacksoncountycares.org This email address is being protected from spambots. You need JavaScript enabled to view it. telephone 816-842-7055

Request for Proposals: Training and Consultation for Board Development

Public Notice: February 3, 2025

Request for Proposals: Board Development Training and Consultation

The Community Mental Health Fund requests qualifications, descriptions of approach, capacity, and cost from consulting firms experienced in delivering effective governance training for a tax-based, grant-making board. Background, requested scope of work, instructions for responding, submitting questions, selection, and conditions are provided below. Proposals are due electronically by February 21, 2025 at: This email address is being protected from spambots. You need JavaScript enabled to view it.

Background

Organization. The Community Mental Health Fund (CMHF) is a Missouri taxing authority that grants funds for mental health care for uninsured and underinsured residents of Jackson County, Missouri. Recipients of funding are thirty nonprofit agencies (agency network). Over 20,000 people are served annually. More information about CMHF, the agency network, and major initiatives is available at jacksoncountycares.org

People. The CMHF board of trustees (board) is appointed by the county executive. Trustees are not compensated. Any tax-paying resident may apply for trusteeship on the county web site. The board of trustees consists of experienced and new board members. There has been 75% board turnover in the past 5 years. This presents challenges and opportunities across all functions, including mission, governance, collaboration with professional staff, and fiduciary oversight of a $25m portfolio of health care contracts. Staff consist of four professional staff with advanced degrees and long tenure. There are two support staff, with two additional hires expected in 2025.

Status. In October 2024 we completed a two-year strategic planning process which included an initial climate assessment and brief governance advice. One strategic planning recommendation was that board development coaching is needed to promote focus on strategy and governance rather than operations.

Schedule. The board meets on the fourth Thursday of the month from 5:15 to 7:00 pm. The board is in recess during August and December. Committees meet as needed and are scheduled by each committee chair. The annual board retreat is held on a Saturday in August (2025 retreat date to be determined). We anticipate board meetings will be the main venue for board development training, with sessions of about 30 minutes in duration, scheduled for alternating months. Additional training and consultation may occur in committee meetings and other small group sessions.

Scope of Work

Tasks. CMHF wishes to retain a board development consultant for a maximum one-year engagement. The consultant is needed for five principal tasks.

• Assessment: Assess information and proficiency regarding governance-related functions, strategic roles, and board coordination with professional staff.

• Iterative Process: Design and implement training, coaching, and other support that is responsive to the initial assessment, and to input/observations gained over the course of the contract. To consist of: o Approximately five, 30-minute training sessions during 2025.

o Follow-up to the training, consisting of information, individual and small group coaching.

o Approximately 3 hours of engagement during the board’s annual retreat.

• Observation: Participate in approximately 2-3 meetings during the year as an observer.

• Staff consultation: strategic planning implementation and board support.

• Other tasks that may be identified/recommended by the consultant.

Potential areas of focus. Based on needs and issues identified in previous work, we have identified potential areas for board development. The consultant should assess, prioritize and modify these topics. These may change or be updated over the course of the engagement based on observation, and consultation.

• Board Assessment: Subtopics may include competencies, mission, operating information, time commitment, relationships, leadership, decorum, managing disagreement.

• Governance: Accountabilities, succession, leadership development, recruitment, and committee structure.

• Board roles: Strategy, policy and measurable goals. Oversight versus management orientation in practice.

• Leadership: Facilitation skill development; participatory decision-making, interpersonal climate.

• Legal and ethical: (our attorney has agreed to serve as presenter): Fiduciary role, bylaws, duties, authority, and Missouri open meetings requirements.

• Staff: Board and staff roles and responsibilities: content expertise, organizing and operations, management.

• Other topics from assessment survey results or as recommended by the consultant.

How to Respond to This Request for Proposals

The Community Mental Health Fund requests qualifications, descriptions of approach, capacity, and cost from consultants/firms experienced in effective governance training and support to boards of public grant-making organizations. Please respond to the items below. Responses will be accepted electronically in .doc. or .pdf formats. To be considered proposals must be received by February 21, 2025. Send to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Contact Information:

Name of the principal consultant, other members of the consulting team, name of the organization, physical address, direct telephone, email, website, and Federal employer identification number.

Description of Approach:

Please briefly describe your approach to the tasks and areas of focus described in the Scope of Work, above.

What indicators do you use to measure the effectiveness of your training and intervention?

Please describe your firm’s ability to gather and apply input and learning to successive tasks using an iterative process.

Capacity and Experience:

Please describe your experience providing board development training and consultation with appointed boards and public entities.

Were outcomes or impact measured? If so, please describe.

Please provide at least two references, including contact information, with a brief descriptions of the work performed.

Schedule:

When are you available to begin this project?

Are you available to attend board meetings in-person and facilitate, at the meeting schedule described in the background section above?

Work Samples:

Please attach one or more examples of training curricula or relevant work products.

Budget:

Please provide a not-to-exceed cost inclusive of all expenses.

Questions?

We welcome information/clarification questions in writing. Interested firms can submit questions by 5PM CDT February 10, 2025. Send questions to This email address is being protected from spambots. You need JavaScript enabled to view it.

To maintain a fair and open process, all questions, with our responses, will be posted by 5PM CDT on February 12, 2025 on our website under: the Public Information, Public Meetings and Notices.

Review and Selection

Responses will be reviewed for:

• Approach to the tasks in the Scope of Work.

• Relevant experience in board development for appointed boards and public entities.

• Past performance in the opinions of references, as applicable.

• Training approach/material geared toward an adult learning environment.

• Proposed content and features versus proposed cost.

• Alignment of the proposed approach with our desired areas of focus.

• Availability in 2025 and capacity to respond timely.

• Capacity to integrate information and learning into work tasks as the project progresses.

• Overall responsiveness to this RFQ, timeline, and supporting information.

Based on these criteria we may:

a) Interview selected respondents and contact their references.

b) Carry out other due diligence and request clarifying information as needed from responding firms.

c) Select 1-2 organizations to request a Best and Final Proposal consisting of any amendments to the Scope of Work, details on products, capabilities, work schedule, budget, and references.

d) Award one or more contracts, or

e) Decline all offers and release a revised Request for Qualifications or Proposals.

Terms and Conditions

Acceptance of a Proposal will lead to a contractual arrangement with the selected firm. The contract will provide for: description of deliverables, schedule of delivery, payment terms and invoicing; term and termination, including the right of CMHF to renew or terminate based on performance, communication, and expenditures; compliance with applicable CMHF policies; ownership by CMHF of deliverables; required insurance; confidentiality and privacy obligations; and indemnification of CMHF. The contract may include a service level agreement. The executive director of the community mental health fund will serve as contract signatory and will oversee the selected contractor. Unless otherwise determined, training and work products are subject to the Missouri open meetings and open records laws. Time is of the essence. Material delays, or a pattern of delays, will serve as cause for contractual remedies. This offering is a stand-alone project. Extensions of time or activities are neither expressed nor implied. In submitting its response to this request for qualifications the respondent affirms that it is in compliance with all applicable laws and regulations, and that it is not suspended or debarred from doing business with any unit of government. The respondent warrants the accuracy of descriptive information about the capabilities, products, and services conveyed in this request.

Training and Consultation RFP: Extension of Question/Answer Dates

Public Notice: February 11, 2025

Extension of Question and Answer Period for a Request for Proposals for Board Development Training and Consultation

A request for proposals (RFP) for Board Development Training and Consultation was released February 3, 2025. The RFP is available in the Public Notice Section: www.jacksoncountycares.org

The RFP provides a mechanism for offerors to submit questions in writing. Due to staff illness and expected inclement weather the deadline for questions has been extended to February 17, 2025. Answers will be posted no later than February 18, 2025.

JOIN US ONLINE:
Zoom Link options are available for our in-person meetings

Zoom link:
https://zoom.us/j/4671613510

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